Privacy Policy

One Dreem

Personal Information Protection Policy

One Dreem is committed to safeguarding the personal information entrusted to us by our members.  We manage your personal information in accordance with Canada’s Personal Information Protection Act and other applicable laws.  This policy outlines the principles and practices we follow in protecting our personal information.

This policy applies to One Dreem and to any person proving services on our behalf.  A copy of this policy is provided to any member on request.

What is personal information?

Personal information means information about an identifiable individual.  This includes an individual’s name, email address, home address and phone number, age, gender, marital or family status, an identifying number, financial information, educational history etc.

What personal information do we collect?

We collect only the personal information that we need for the purpose of providing services to our members, including personal information needed to:
- send out a newsletter
- enroll a member in a program
- send out association membership information
- collect a donation pledge

We normally collect member personal information directly from our members.  We may collect your information from other personals with your consent or as authorized by law.

We inform our members, before or at the time of collecting personal information, of the purposes for which we are collecting information for an obvious purpose (for example proving your email address to sign up to our newsletter).

Consent

We ask for consent to collect, use or disclose member personal information, except in specific circumstances where collection, use or disclosure without consent is authorized or required by law.  We may assume your consent in cases where you volunteer information for an obvious purpose.

We assume your consent to continue to use and, where applicable, disclose personal information that we have already collected, for the [purpose for which the information was collected.

We ask for your express consent for some purposes and may not be able to provide certain services if you are unwilling to provide consent to the collection, use or disclosure of certain personal information.
We may collect, use or disclose member personal information without consent only as authorized by law.

How do we use and disclose personal information?

We use and disclose personal information only for the purpose, for which the information was collected, except as authorized by law.  For example we may use client contact information to send an email.

If we wish to use or disclose your personal information for any new business purpose, we will ask for your consent.  We may not seek consent if the law allows this. (E.g. the law allows organizations to use personal information without consent for the purpose of collecting a debt

What is personal employee information?

Personal employee information is personal information about an employee or volunteer which is collected, used or disclosed solely for the purpose of establishing, managing or terminating an employment relationship or volunteer work relationship.  Personal employee information may, in some circumstances, include a social insurance number, a performance review, etc.

We can collect, use and disclose your personal employee information without your consent only for the purposes of establishing, managing or ending the employment or volunteer relationship. We will provide current employees and volunteers with prior notice about what information we collect, use or disclose and our purpose for doing so.

What personal employee information do we collect, use and disclose?

We collect, use and disclose personal employee information to meet the following purposes:

  • Determining eligibility for employment or volunteer work, including verifying qualifications and references
  • Establishing training and development requirements
  • Assessing performance and managing performance issues if they arise
  • Administering pay and benefits (paid employees only)
  • Processing employee work-related claims (e.g. benefits, workers’ compensation, insurance claims) (paid employees only)
  • Complying with requirements of funding bodies (e.g. lottery grants)
  • Complying with applicable laws (e.g. Canada Income Tax Act, Alberta Employment Standards Code)

We only collect, use and disclose the amount and type of personal employee information that is reasonable to meet the above purposes. The following is a list of personal employee information that we may collect, use and disclose to meet those purposes:

  • Criminal background checks
  • Contact information such as your name, home address, telephone number.
  • Employment or volunteer information such as your resume (including educational background, work history and references), reference information and interview notes, letters of offer and acceptance of employment, policy acknowledgement forms, background verification information, workplace performance evaluations, emergency contacts, etc.
  • Benefit information such as forms relating to applications or changes to health and insurance benefits including medical and dental care, life insurance, short and long term disability, etc. (paid employees only)
  • Financial information, such as pay cheque deposit information and tax-related information, including Social Insurance Numbers (paid employees only)
  • Other personal information required for the purposes of our employment or volunteer relationship.

We will inform our employees and volunteers of any new purpose for which we will collect, use, or disclose personal employee information, or we will obtain your consent, before or at the time the information is collected.

We will obtain your consent to collect, use and disclose your personal information for purposes unrelated to the employment or volunteer relationship

What information do we provide for employment/volunteer references?

In some cases, after your employment or volunteer relationship with us ends, we will be contacted by other organizations and asked to provide a reference for you.  It is our policy not to disclose personal information about our employees and volunteers to other organizations who request references without consent. The personal information we normally provide in a reference includes:

  • General information about an individual’s job duties and information about the employee or volunteer’s ability to perform job duties and success in the employment or volunteer relationship
  • Confirmation that an individual was an employee or volunteer, including the position, and date range of the employment or volunteering

How do we safeguard personal information?

We make every reasonable effort to ensure that personal information is accurate and complete. We rely on individuals to notify us if there is a change to their personal information that may affect their relationship with our organization. If you are aware of an error in our information about you, please let us know and we will correct it on request wherever possible. In some cases we may ask for a written request for correction.
We protect personal information in a manner appropriate for the sensitivity of the information. We make every reasonable effort to prevent any loss, misuse, disclosure or modification of personal information, as well as any unauthorized access to personal information.
We retain personal information only as long as is reasonable to fulfill the purposes for which the information was collected or for legal or business purposes.

Your Consent

By using our site, you consent to our websites privacy policy.

Changes to our Privacy Policy

If we decide to change our privacy policy, we will post those changes on this page.

This policy was last modified on 3/2/2011

Contacting Us

If there are any questions regarding this privacy policy you may contact us using the information below.

http://One Dreem.wishpad.com
280 Shields Crt
Markham, Ontario L3R8V2
Canada
info@One Dreem.org
1 416-318-3040